Office Coordinator

Richmond, VA
Full Time
Entry Level

Phlow Corp. is seeking an upbeat, motivated, and servant leader receptionist to manage our front desk daily, perform administrative and clerical tasks, support daily operations, assist with ad-hoc projects, and provide exceptional customer service in a fast-paced, entrepreneurial environment. The role may require overtime hours, so flexibility is a plus. As the first point of contact at Phlow’s headquarters, the Receptionist plays a vital role in maintaining office security and ensuring seamless internal operations. Opportunity for learning, growth, and advancement within the organization. 

Spend your days: 

  • Greet, welcome, and direct guests upon arrival; follow physical security procedures and control access via the reception desk (monitor daily log, issue/retrieve visitor badges/manage parking passes)  

  • Answer and forward incoming phone calls and advisory groups; proactively ensure the Phlow team has everything needed for success 

  • Receive, sort, and distribute daily mail/deliveries; prepare outgoing mail and deliveries 

  • Answer questions and assist colleagues with office-related requests 

  • Serve as back-up to initiate work order tickets and ensure execution of maintenance with building management 

  • Support communication efforts with the team to alert them of building updates and important news 

  • Assist with updating calendars, scheduling meetings, and minute-taking 

  • Coordinate on-site working lunch group meetings 

  • Support team culture and team building by staying up-to-date with local happenings 

  • Provide administrative support; help with ad-hoc projects as needed 

Bring with you: 

  • Relevant work experience; punctuality 

  • Self-starting, positive attitude; fast-paced environment experience 

  • A willingness to go above and beyond when necessary 

  • A high attention to detail; ability to quickly pivot focus 

  • A high level of organization is a must 

  • MS Office experience (Word, Outlook, Teams, PPT) 

About Phlow: Phlow Corp. ("Phlow") is a public benefit pharmaceutical manufacturing company dedicated to reliably supplying affordable, high-quality, essential medicines through U.S.-based advanced manufacturing processes. The company manufactures precursor chemical ingredients, active pharmaceutical ingredients (API), and finished pharmaceutical products, domestically for essential medicines critical to the Nation's healthcare. To help ensure the quality, safety, and affordability of pharmaceutical products of strategic importance to the United States, Phlow utilizes advanced manufacturing platforms, including continuous manufacturing, to provide essential medicines to its customers, health systems, and government partners. 

Our shared values at Phlow reflect our personal and professional commitment to serving patients, as well as our colleagues, partners, communities, country, and humankind. When we remain committed to our mission and genuinely practice each of these shared values, we discover success and significance in all we do. At Phlow, we believe in the shared values of Integrity, Collaboration, Innovation, Lifelong Learning, and Servant Leadership. 

Phlow's commitment to diversity includes the recognition that our mission is best advanced by the leadership and contributions of colleagues of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our shared values is a priority. 

EEO Statement: Phlow provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or genetics. In addition to federal law requirements, Phlow complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  

 

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